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Article Management in the Article List
The Articles module in the CMS 4media is the heart of your local news website. Here, in an easy-to-use text editor enriched with many useful functions, you will be able to quickly publish the latest news.
Upon entering the Articles module in CMS 4media, the publisher can see the list of added articles. From there, you can search for specific words, edit, or delete a particular entry. In addition, you have the ability to filter entries, such as those added to the slider or promoted, etc.
There are also bulk (mass) actions available for all or selected articles at once:
- Change status to active
- Change status to inactive
- Accept
- Revoke acceptance
- Delete
On the list of articles, you can see:
- Title
- Category to which the articles are assigned
- Date of addition and start of publication
- Number of article views
- Status - marked with a green dot (active) or red (inactive)
- Consent - marked with a green dot (approved) or red (unapproved)
- SEO - marked with a green dot (optimal SEO settings), yellow (recommended SEO settings improvement), or gray (no SEO settings).
Article Editing
By clicking the plus icon on the left side above the list of articles, you will be directed to a page for adding a new article. There, you can fill in fields for the title, lead (introduction), and content. You can also add some tags.
Content Editor
- Visual editing
Editing the code in HTML format:
HTML code editing view. - Generate using AI Assistant
- Change paragraph style: Paragraph, Small text, Large text, Heading 2, Heading 3…
- Undo / Redo
- Bold
- Italic
- Underline
- Text alignment: left/right, center, justify
- Font size
- Font color
- Font border color
- Bulleted list
- Numbered list
- Decrease indent
- Increase indent
- Insert image or file from server (specifically from [File browser])
- Insert image or file straight from computer disc
Insert link
Inserting a Link in Article Content. - Insert media from URL (e.g. YouTube, Facebook post, etc.) See also Adding a link to another page
- Insert multimedia (video, audio, live stream) from server
- Insert content link (article, event, or photo gallery already published on the website)
- Insert specific content - Insert iframe code with the content of a selected entry from the website (instead of a link). Available options: Photo galleries, Polls, e-Editions, Quizzes
- Strikethrough
- Subscript
- Superscript
- Insert horizontal line
- Insert block quote
- Insert table
- Insert page break
- Clear formatting
Adding an Image to Article Content
By clicking on the "Insert image or file from the server" icon, a window with the File Library opens, from which you can select an image. You can also upload a file from your device to the File Library and then use it in the article content.
See also the File Library section.
After adding the image, you will have options:
1. Image between text paragraphs
2. Image wrapped by text
3. Image wrapped by text aligned left
4. Image between text paragraphs centered
5. Image wrapped by text aligned right
6. Resize image:
7. Editing the alternative text of the image (alt attribute editing)
8. Editing the caption below the image
9. Link image
You can manually adjust the image size:
1. You can adjust the image size by dragging the blue square with the mouse.
2. Inserting a paragraph below/above the image
Adding a Link to Another Page
To add a link to another page in the article content, you can use the "Insert media" button and add a URL link in the field, e.g., to another article.
SEO Settings
With SEO settings, you can have a greater impact on the appearance of the article title and description in search engines. You can also decide whether search engines should index the article or exclude its visibility in search engines.
Details regarding configuration and useful tips can be found in the article: SEO Fields. How to Use?
Basic Article Settings
1. Select a category from those established on the website (in the Categories → Articles module).
2. Article author - you can enter manually or select from the list of authors established in the Authors module. See also: Authors module.
3. Article source - displayed instead of the author.
4. Article status (active / inactive).
5. Article approval status.
6. Start date of publication.
7. End date of publication (default set to 100 years).
8. Show update date:
9. Split the content into pages if it's too long (Page break). Division will follow the content settings using the icon:
10. Commenting
By default, the article is either open for comments or closed based on system settings (Settings → Comments → Global comment lock). In the Commenting field, you can disable comments for a specific article, for example. Learn more about how comments work in CMS 4media: Comments module.
11. Rating - allows enabling or disabling article rating:
12. Disable / Enable ads before video content.
13. Disable / Enable ads in the news content (in Articles)
14. Display in the Slider - to make an article visible in the slider, it must have a main image. Depending on the slider settings (Page builder → [choose a template where the widget is visible] → edit the "Slider" widget → Content), the slider will display:
- The latest articles if the List of Items option is selected
- Selected articles if the Selected Items option is selected.
15. Promoted - promoted articles will be displayed in news widgets with the All Articles or Only Promoted Articles option selected (Page Layout → [choose a template where the widget is visible] → edit widget → Content → Promoted Articles).
16. Show the article on the information bar (also read the Information Ticker article).
Embedding e-Edition in article’s content
There are 3 ways in which we can embed an e-Edition into an article.
Option 1: Pasting an e-Edition link into the article's [Content] field.
What will the user see?
A frame showing the title and description (meta-description) of the shared e-edition. Clicking the frame will redirect to the document.
Option 2: Use the [Insert specific content] function
Clicking the [Insert specific content] button will open a pop-up window.
Open the [E-editions] tab - it contains a list of active documents uploaded to the CMS system (to the [E-edition] module).
The Starting page column allows embedding the e-edition starting from any page of the document. By default, page 1 is entered for each e-edition.
For example, when selecting page 5, it looks like this:
After selecting the e-edition, the pop-up window closes automatically, and in the text editor we see the embedded frame
However, readers will see the following effect in the article:
The view of the embedded e-edition - options available in the header, responsive view, etc. - depend on the default settings or individual configuration of this document.
Changing settings in e-edition edit mode (e.g. activating/deactivating function buttons) will also affect the view of the document embedded in the article.
Embedding quiz in article's content
A quiz published in the Quizzes module can be embedded directly in the content of any article – for example, to complement a text on the same subject. Everything is done in the Content field editor of the article creation or editing form.
Open the article for editing and, in the Content field, place the cursor where you want the quiz to appear. In our example, this is the end of the last paragraph of the article.
Next, click the [Insert specific content] button on the editor toolbar.
The Insert specific content window will open, listing the content that can be embedded in the article. The Photo galleries tab is displayed by default – to see the available quizzes, go to the last tab, [Quizzes].
The list will refresh and display the quizzes available on the portal. Select the radio button next to the quiz you want to add – in our example, it is “How well do you know the cinema of Christopher Nolan?”. If the list is long, use the search field in the upper right corner of the window.
Important: the Insert specific content window shows only quizzes that are published in the CMS. If the quiz you are looking for is not on the list, check in the Quizzes module whether it has been published.
Once you select the quiz, the window will close automatically and the quiz will be added to the article content at the cursor position. In the editor, it appears as a block with the Quiz label and its title, and on the portal it will be displayed as an embedded element (iframe).
Finally, save your changes to the article.
This is how it looks like in already published article:
Paywall / Registration Wall
Basic settings also include buttons that lead to Paywall / Registration Wall settings. By clicking on the chosen button, you can decide whether the article you are adding/editing should be added to existing Paywall / Registration Wall plans or whether the content should be publicly available to all users (e.g., unregistered and non-subscribed readers).
Learn more about the settings and configuration of plans: Paywall and Registration Wall module.
Multimedia
Main photo
1. Main photo in JPG or PNG format. The minimum image size is 540x540px, but it is recommended to upload images with a width of at least 1500 px. The maximum file size is 10MB
2. Cropping the image - applies to the thumbnail of the image in widgets and article lists. The full image will be displayed in the article content.
3. Choose photo from the file library
4. Choose a file from your device
5. Alternative image text (alt attribute) - for concise description of the image content, positively affecting page positioning, and helpful for visually impaired individuals.
6. Show the main photo in the article - allows displaying the main image in the article. If this option is deselected, the main image will be shown only as a thumbnail in the article lists and widgets.
7. Photo author
8. Photo description - a description visible below the main image
9. Photo source
Main Photo Gallery
When this option is selected, the photo gallery will be displayed directly below the article lead - in the place where the main image is normally presented.
To add a main gallery to an article, click the blue Choose gallery button.
After clicking the button, a pop-up window with a list of available photo galleries will appear. For a gallery to be used, it must meet two conditions: it must be active and contain at least 5 photos.
Important
When publishing a new article:
a. if we select a main photo gallery - the first photo from the gallery will also be used as the thumbnail displayed in widgets and in the results list.
b. if we add both a main image and a main photo gallery - the photo gallery will replace the main image only in the article view itself. In the results list and widgets, the thumbnail of the main image will still be displayed.
When editing an article that already exists in the CMS database:
a. if we add a main photo gallery to an article that already has a main image - the photo gallery will replace the main image only in the article view itself. In the results list and widgets, the thumbnail of the main image will still be displayed.
Good to know
The Main Photo Gallery feature has been linked to the Back to article button.
When a user clicks on the photo gallery, they are redirected to the gallery tab. Above the first photo, there will be a button allowing them to quickly return to the article.
Additional Elements
10. Photo galleries - allows displaying previously added photo galleries in the article.
11. Polls - allows displaying a previously added poll in the article..
12. Plebiscite – allows displaying a previously added plebiscite in the article.
13. Main multimedia material - allows displaying video, audio, or live stream material in place of the main image. If the main multimedia material is added, the main image will only be displayed as a thumbnail in article lists and widgets.
14. Additional photos - allows adding multiple images to the article. You can add several images, but it's important that the file size of each image does not exceed 10MB. The minimum image dimensions are 540x540 px.
Uploading images may take several minutes depending on their number, size, internet connection speed, etc. After uploading each image, you can edit it:
After adding images, you can create a photo gallery from them using the "Create a Photo Gallery" button.
15. Files to download - allows uploading PDF files or images for user download.
Publication on Multiple Websites
For publishers with multiple websites running on CMS 4media, the Multisite function is available. It allows you to add an article to multiple websites simultaneously (Settings → Articles → Enable Multisite function).
Article Global Settings
Settings such as enabling the number of views under the article or the number of categories to which the article can belong can be found in the Settings → Articles module.
Displaying Articles in the News Widget
A dedicated widget for displaying articles on the homepage is the News widget. In this widget, you can configure how articles are displayed and in what way.
Learn more about the settings and configuration in the guide: News widget.
You can also display articles in other widgets:
- Popular widget — displays the highest-rated articles (from the highest to the lowest number of ratings),
- Most Read widget — displays articles with the highest number of views (sorted hierarchically).
Publishing an article without displaying it on the homepage
If you do not want a specific article to appear in any widget on the homepage, you can enable the [Publish bypassing the homepage] toggle. By default, this option is disabled.
